Minutes November 2023

PRESENT: Parish Councillors: M ASTON(CHAIR), N. DUNN,  D GATEHOUSE , P MACPHERSON ,J NEWBERY and R WEBB

IN ATTENDANCE: CLLR T HARVEY (Stratford District Council (SDC)), IAN WILSON (CLERK) and one member of the public. 

1. Apologies

Apologies were received from CLLR J MURPHY and CLLR I SECCOMBE (Warwickshire County Council (WCC),these were accepted.

2. Declarations of Interest and Request for Dispensations

There were no declarations of interest.

3. Acceptance of Minutes from Previous Meeting

          The minutes from the OGM in September 2023 were agreed and accepted.

4. Matters Arising from Previous Minutes

Newbold Open Space – Nothing to report

Tredington Playground – CLLR DUNN reported that he had met with a local builder who would quote for the work, the costs quoted to date from two other specialist play companies were prohibitive. The clerk would submit a bid to the County Councillor’s grant fund to help pay for the work

5. Public Participation

A Newbold resident reported that the war memorial needed attention as names were beginning to fade. The clerk would contact the Commonwealth War Graves Commission to arrange attention. The meeting also discussed repairs that may be required to the door on the mud, asking the contractor to clear the village hall car park of fallen leaves and noted that WCC were aware of path maintenance issues in Newbold.

A Newbold resident attended the meeting and provided an update on the Safe Avon Partnership on behalf of a group of Newbold residents, who were now testing water quality of the Stour locally every week. The residents had purchased kits for £200 to do this. The meeting noted that pollution locally was at the higher end of the scale. Assumption noted that residents felt that this was as a result of recent building, where Severn Trent Water hadn’t commented on large scale development, so drainage and sewage matters were not taken account of by the planning authority. It was agreed that the council would reimburse the residents for the cost of testing equipment and would receive update reports from the group every three months, this would be to publicise locally and to lobby the water company to take necessary action.

6. Chairman's report and other reports

• Chairman:  CLLR ASTON had nothing further to report

• Clerk: The clerk reported that he was working with land registry to sort ownership of the village green in Tredington. It was agreed that the council would fund a grit bin for Averis Way.

• Armscote: CLLR GATEHOUSE reported that residents were looking to restart the Neighbourhood Watch, the Notice Board was now in place, Heath’s were working on the ponds and the WhatsApp group was proving to be particularly effective, with lots of issues being identified for WCC.

• Blackwell: The meeting noted that CLLR MURPHY and the clerk had been liaising with the County Council as to ownership rights where a resident wished to install a new entrance gate. The meeting also discussed the on-going issues around getting a resident to cut back overgrown trees which were proving hazardous for motorists

• Darlingscott: CLLR NEWBERY had nothing to report

• Newbold: CLLR ASTON reported that the hedge had been cut back at the allotments and asked the clerk to enquire as to a larger dog waste bin for Moss Lane. There were on-going maintenance issues at the allotments, the clerk would contact previous holders to ensure tidy up and it was agreed to purchase a chain and padlock for the gate.

• Tredington: The meeting noted the on-going grass cutting issues as a result of the Parish Council not being the registered owner of the village green. A playground update had been provided under matters arising.

7. Reports from Ward Representatives of Warwickshire County Council and Stratford District Council.

CLLR SECCOMBE (WCC) had sent apologies

CLLR HARVEY (SDC) had circulated a written report that Parish Councillors thanked him for (available on request to the clerk). He also reported that:

• Review polling stations now complete
• Local Plan for South Warwickshire timetable changed to adopt in 2027
• Review of District Councillors allowance underway
• Budget preparation now underway, following a zero based approach with growth bids to be considered at the District Council STAR Chamber.
• Climate change projects for local communities to bid for
• TPC CIL application had not been recommended for approval.

8. Planning

The following were received: Bottom of Form

The meeting also discussed enforcement action and retrospective planning application for the Greenacres application in Newbold.

• Decisions received since our last meeting:

Responses had been or would be submitted to SDC planning for all these applications (full details          https://apps.stratford.gov.uk/EPlanning/Default.aspx Bottom of Form

9. Financial Administration

1. AGREED to approve updated bank reconciliation for October 2023
2. AGREED to approve the passing of accounts for payment, as per Appendix A,
3. NOTED the balances in the PC accounts and annual returns, as per Appendix A

10. Correspondence

The following were noted:

Communities and Partnerships Weekly Newsletters – WCC

Poilcing and Budget Engagement Sessions – Warwickshire Police & Crime Commissioner

Tredington Playground Repair & Maintenance – Various

Electronic Copy of Electoral Register - SDC

Path On the Eastern Side of A429 – Tredington Residents

County Councillor’s Grant Fund – WCC

Code of Conduct Adopted by Parish Council - SDC

Christmas Tractor Run – CLAPA

Armscote Ponds - Various

Public Access Defibrilator – Shipston Community First Responders

Climate and Ecology Bill – Zero Hour

Crocus Planting Newbold Village Green – Shipston Rotary Club

Tree Maintenance, Tredington & Newbold – Various

Openreach – Ultrafast Full Fibre Broadband

St Gregory’s Church Annual Hedge Cutting – Tredington Residents

Warwickshire Matters, September & October- WCC

Drains on Armscote Road – Various

South Warwickshire Local Plan – SDC/Warwick District Council

Land Registry – Land Ownership Enquiry

Infrastructure List – SDC

11. Date of next meeting

The next meeting would be in December

MEETING CLOSED 20:55

Appendix A

Financial Administration

1. Tredington PC cash book balances at October 31st 2023                           

                  Current Account (see attached bank reconciliation)                                      £52488.43                   Reserves (see attached bank reconciliation)                                                 £17562.78

                        Total                                                                                                   £70050.78

2. Passing of accounts for payment this meeting:

                        I Wilson (Salary and Expenses, September & October)                                £1604.97         Newbold Church Grants                                                                                 £3700.00

                        Total C/F                                                                                            £64745.81                  

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