1. In Attendance 

CLLR ASTON (Chair), CLLR MURPHY (Vice Chair), CLLR DUNN, CLLR GATEHOUSE, CLLR NUNNELEY, CLLR HARVEY of Stratford upon Avon District Council (SDC), Ian Wilson (CLERK) and three members of the public. 

2. Apologies

Apologies were received from CLLR NEWBERY, CLLR WEBB and CLLR CURTIS of Warwickshire County Council (WCC).  

3. Declarations of Interest 

None. 

4. Election of Chair, Vice Chair and Responsibilties 

Unanimously elected CLLR ASTON as Chair for the coming year and CLLR MURPHY as Vice. As well as responsibility for their local ward, the following parish wide responsibilities were agreed to continue, with CLLR MURPHY having responsibility for planning, CLLR GATEHOUSE traffic calming and CLLR DUNN for communication. 

5. Acceptance of Minutes from Previous Meeting

The minutes from the OGM in April 2025 were agreed and accepted.

6. Matters Arising from Previous Minutes

Traffic Calming – The meeting discussed the difficulty in getting volunteers for community speedwatch. Noted volunteers and community involvement in Ettington and Illmington, CLLR GATEHOUSE would liaise with these parishes.The meeting also noted that WCC were not implementing 20mph zones in villages, as Oxfordshire had, there had been no noticeable demand for these from residents in the parish. WCC were still to address the issue of noise caused by the traffic calming strips at the edge of Newbold, the clerk would liaise with WCC Highways.  

Casual Vacancy – There remained three in Tredington ward and one in Newbold, a resident from Newbold was keen to join the council. 

Open Space – No response from Lioncourt to the parish or solicitor, the meeting discussed whether the parish should still be looking to take ownership of the land, It was agreed that this would be placed on the agenda at the next meeting. 

7. Public Participation

See Darlingscott 

8. Chairman's report and other reports

• Chairman: Nothing to report (see Newbold)  

• Clerk: The clerk reported that the Internal Audit was now complete, and the information (year end balances and governance) as previously reported were agreed in the annual returns for external audit at the end of June. Noted correspondence regarding the grant application for repairs to the churchyard at Tredington, including grave stones, though the council could legally fund some of this work, it was felt given the sums already paid to the church in grants annually that this was not an application that councillors would seek to support 

• Armscote: CLLR GATEHOUSE reported that blocked drains had now been cleared by contractors, dog bins were not being used and needed to be replaced. The meeting noted residents’ objections to the two planning applications currently open in the hamlet (25/00670/LBC, The Old Meeting House and 25/00871/COUQ, Vodafone Barn) 

• Blackwell: Noted outstanding highways work due on culverts and pot holes 

• Darlingscott: Noted the recent correspondence, SDC enforcement and CLLR HARVEY were now looking at the issues residents had raised. 

• Newbold: CLLR ASTON asked that the clerk forward a copy of the rules that tenants signed up to. 

• Tredington: Cvement LLR DUNN and the clerk would liaise to source quotes for repairs to the playground (including the fence, bark chippings and equipment repair). The clerk would contact the school to look at their being involved in fundraising for park improvements 

9. Reports from Ward Representatives of Warwickshire County Council and Stratford District Council.

CLLR CURTIS (WCC) had circulated an introduction and update. This was noted. 

CLLR HARVEY (SDC) had circulated a written report which the meeting noted. In addition, a new chair had now been elected to SDC. The local plan was now entering stage four of eight in consultation prior to submission, there had been a good response to the latest public consultation. Noted re-organisation submissions were now underway for a unitary authority or authorities in Warwickshire to cover Stratford-upon-Avon. 

10. Planning

• Noted the following outstanding applications

• Noted decisions received since the last meeting (circulated separately)

11. Financial Administration

1. AGREED to approve updated bank reconciliation for April 2025 

2. AGREED to approve the passing of accounts for payment, as per Appendix A,  

3. NOTED the balances in the PC accounts, as per Appendix A

12. Correspondence

Noted the following: 

Warwickshire Weekly Newsletter – WCC

Communities and partnerships Newsletter – WCC

Stratford Area Meeting – WALC

Chief Executive Bulletin – NALC

Weekly Round Up - WALC

SDC Briefing – Cllr Harvey 

Introduction & Report – Cllr Curtis (WCC)

Grants 2025 – Tredington Parochial Church Council 

Grass Cutting Tredington – Various 

Thankyou – Former Cllr Seccombe (WCC)

Request for Open Space Transfer Agreement – Davisons Law 

Request for 2024/25 CIL Report – SDC

Warwickshire Smaller Authorities Audit – Moore SA

Tredington Playground – Various 

Request for Funding – Shipston Area Flood Action Group

Tredington Dog Waste Bins – Various 

Tredington Bus Stop – Various 

Potters Lane, Darlingscott – Various 

Talton Edge, Newbold – Various

Little Paddock, Armscote – SDC Planning Enforcement 

Living Heritage Consultation – DCMS 

Planning Committee 23/4/2025 – SDC 

In relation to the correspondence the council extended their thanks to former CLLR SECCOMBE (WCC) for her service. 

13. Date of next meeting 

The next meeting would be an OGM on 9th June 2025, commencing at 7:30 pm