Minutes April 2025

1. In Attendance

CLLR ASTON (Chair), CLLR MURPHY (Vice Chair), CLLR GATEHOUSE, CLLR WEBB, CLLR SECCOMBE (Warwickshire County Council) (WCC), CLLR HARVEY Stratford upon Avon District Council (SDC), Ian Wilson (CLERK) and two members of the public.

2. Apologies

Apologies were received from CLLR NEWBERY and CLLR DUNN.

3. Declarations of Interest

None.

4. Acceptance of Minutes from Previous Meeting

          The minutes from the OGM in February 2025 were agreed and accepted.

5. Matters Arising from Previous Minutes

Traffic Calming – CLLR GATEHOUSE reported that she had the speed gun, but as yet no volunteers for community speed watch. The meeting noted the recent correspondence regarding County Council grants for Highways work, councillors would let the clerk know of any ideas for grant applications.

Casual Vacancy – The parish council agreed to co-opt Tyson Nunneley to the council to one of the long-standing vacancies in Newbold ward. There were now four casual vacancies, one in Newbold and three in Tredington, two of which were long-standing.

Open Space – Noted no response from Lioncourt to chasing from the clerk and the parish council’s legal representatives.

6. Public Participation

None

7. Chairman's report and other reports

• Chairman: Welcomed CLLR NUNNELEY to the parish council

• Clerk: The clerk reported the year end balances for the upcoming internal and external audit, the meeting noted that the carried forward balnce figure was £47433, while £52414 had been brought forward with the difference being due to reduced CIL receipts in 24/25 financial year. The Internal Audit was now due and subject to that these would be the balances for the annual returns.

• Armscote: CLLR GATEHOUSE reported that she had spoken with Severn Trent regarding the trench left following works in the hamlet, but yet there had been no response. Similarly following gas mains work culverts had not been replaced, CLLR SECCOMBE would raise with County Highways. The meeting discussed the dog waste bin in Armscote and agreed that a large one was required at the following what3words location: eyebrows.plodding.deposits. Noted that no one had been prosecuted under the Dog Fouling Public Space Protection Order from SDC. The meeting discussed parking by the village pub and possible solutions to reduce this, though noted that given the size of the village there was little that could be done effectively by County Highways.

• Blackwell: Noted that the licensing application from Blackwell Grange had been refused by SDC. CLLR MURPHY was preparing a response for the clerk for the planning application from Blackwell Grange and reported that resurfacing work was expected by Williams Cottage in the village.

• Darlingscott: The meeting discussed the Traveller site at Darlingscott crossroads, particularly that the adjacent crossroads had been closed for four days for drainage work to be carried out by County Highways, though resurfacing hadn’t taken place. Noted that there were still issues with flooding from the site which made driving hazardous. CLLR SECCOMBE would liaise with County Highways to find out why the resurfacing hadn’t been carried out as anticipated

• Newbold: CLLR ASTON reported that monies were being collected for the allotments. The clerk would follow up the request for dog waste bins in Newbold and it was agreed that he would look at ordering a new notice board for the village.The meeting discussed the unadopted part of Middlefield Lane, agreed for CLLR WEBB to fill the pot holes.

• Tredington: The meeting discussed the play park, noted that CLLR WEBB was able to source play bark for £5000 and it was agreed that he should proceed with repairs. CLLR ASTON would also discuss fundraising with Tredington residents who were looking to improve the park.

8. Reports from Ward Representatives of Warwickshire County Council and Stratford District Council.

CLLR SECCOMBE (WCC) reported that she was funding from her councillor grant fund and H-bar for elderly residents in Newbold.

CLLR SECCOMBE reminded the parish council that the 30mph zone had been extended in Newbold and the meeting noted complaints from residents about noise levels where cars slowed, she would liaise with County Highways to see if there was anything that could be done. The meeting discussed the passing bays in Mill Lane Tredington, which were a planning condition and hadn’t been installed, CLLR SECCOMBE confirmed that this was because a scheme hadn’t been agreed between the developer and County Highways, but they would still be installed.

The meeting discussed lighting in the parish, CLLR MURPHY reminded councillors of the parish council’s dark skies policy and that the agreed Tredington Neighbourhood Plan didn’t favour street lighting.

CLLR HARVEY (SDC) had circulated a written report which the meeting noted. The meeting heard that the leader of SDC Conservative group had resigned and with upcoming byelections the political balance of the council may change. Locally, CLLR HARVEY praised the work of the Blackwell residents solicitor at the recent licensing committee and updated the parish council on upcoming planning applications, including the Old Meeting House in Armscote, which CLLR MURPHY was preparing a response for the clerk to submit to SDC.

9. Planning

• Noted the following outstanding applications

• Noted decisions received since the last meeting (circulated separately)

10. Financial Administration

1. AGREED to approve updated bank reconciliation for March 2025
2. AGREED to approve the passing of accounts for payment, as per Appendix A,
3. NOTED the balances in the PC accounts, as per Appendix A, these would be included in the annual returns subject to satisfactory internal audit

11. Correspondence

Town & Parish Council Reference Group - WCC

Communities and Partnerships Weekly Newsletters – WCC

Weekly Roundup – WALC

SDC Briefing for Meeting – Cllr Harvey

Warwickshire Matters – WCC

Warwickshire Weekly News – WCC

Grass Cutting Tredington – Tredington Resident

Blackwell Grange Planning & Licensing Applications – Various

Dog Fouling: Public Space Protection Order – SDC

Smaller Authorities Audit Information – WALC/Moore (Auditors)

Community Conversations, Devolution White Paper – WCC

Ettington Farming and Forestry – Various

Tredington Playground – Various

Declaration of Interests Forms – SDC

Shipston Lions Grant Application – Various

A46 Closure – WCC

Small Grant Applications – City Fibre Community Fund

Middlefield Barn, Newbold, Planning Application – Various

The Exchange, Newbold, Planning Application – Various

Middlefield Lane Unadopted Road – Various

Newbold Village Hall – Various

Councillor Grant Report - WCC

12. Date of next meeting

The next meeting would be the parish council AGM, preceded by the Annual Parish Assembly on 19^th May 2025, commencing at 7:00 pm

MEETING CLOSED 21:05

Appendix A

Financial Administration

1. Tredington PC cash book balances at end March 2025             

Current Account (see attached bank reconciliation)                                 £29869.85                  Reserves (see attached bank reconciliation)                                                £17562.78**

                        Total                                                                                                       £47432.63                                                                                                      

2. Passing of accounts for payment this meeting:

                        I Wilson (Salary and Expenses)                                                                        £1967.61                                                                                                                 

                        Total C/F                                                                                                           £45465.02                                                                                                                                                   

 *Includes earmarked reserves for capital projects to be agreed from s106 and CIL receipts of £20k.**This is our contingency reserves in line with recommended practice

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