Minutes March 2024

PRESENT: Parish Councillors: CLLR  M ASTON (CHAIR), CLLR D GATEHOUSE , CLLR J MURPHY and J NEWBERY.

IN ATTENDANCE:, IAN WILSON (CLERK), CLLR I SECCOMBE (Warwickshire County Council (WCC), CLLR T HARVEY (Stratford District Council (SDC) and one member of the public. 

1. Apologies

Apologies were received from N. DUNN,  P MACPHERSON and R WEBB, these were accepted.

2. Declarations of Interest and Request for Dispensations

There were no declarations of interest.

3. Acceptance of Minutes from Previous Meeting

          The minutes from the OGM in February 2023 were agreed and accepted.

4. Matters Arising from Previous Minutes

Newbold Open Space – No further updates.

Shipston First Responders – Confirmed that the Parish Council had agreed to pledge £1000 towards the appeal towards vehicle replacement for the volunteers.

No Mow May -c

5. Public Participation

A Newbold resident addressed the meeting regarding parking problems in the village, particularly around school drop off and pick up. The meeting noted that this was also exasperated by building and utilities work, noted concerns that first responders will struggle for access due to this issue and suggested that a green space be converted to parking. Councillors weren’t keen to lose an additional green space and noted that WCC (Cllr Seccombe) was aware of the concerns. The council also confirmed that it had previously suggested that school staff and visitors use the church car park or Lioncourt estate car park. It was Agreed that the school would be contacted to ask that parents park considerately, use other car parks and where possible walk their children to school. The council would continue to monitor the situation   

An Armscote resident provided an update on  speed awareness and traffic calming. Noted the contact for Newbold speed watch going forward. Bin speed stickers would be forwarded to the Chair.

A Newbold resident reminded the meeting about the dog waste bins and expressed concern regarding the number of vehicles using Middlefield Lane at speed to access the storage facility. The meeting discussed electronic signs to discourage speed, However, it was noted that these signs had high maintenance costs. The storage facility owners would be contacted by the parish council

6. Chairman's report and other reports

• Chairman:  See Newbold

• Clerk: The clerk reported that a fly tipping incident had been reported to SDC and that he had provided details of the council’s CIL (Community a Infrastructure Levy) receipts, spending and plans to a Newbold resident

• Armscote: CLLR GATEHOUSE reported recent damage to verges and kerbs and noted that this would be escalated to WCC Highways. Who had also worked on flooding issues in the hamlet. Noted correspondence with a resident regarding damage caused by a company when digging a trench and that this issue had been resolved

• Blackwell: CLLR MURPHY raised a highways issue following Severn Trent work in the village and Cllr Seccombe would note to WCC Highways that the road needed to be resurfaced. Also noted that the hedge obstructing traffic was still to be cut back. There were couple of planning and highways regarding Blackwell Business Park which WCC and SDV representatives would take forward, namely the drop off the road and clearance of bushes and trees by the owners.

• Darlingscott: CLLR NEWBERY asked about progress regarding pot holes and the traveller site at the crossroads. Cllr Seccombe would take forward with WCC Highways.

• Newbold: CLLR ASTON noted dog waste bins were being arranged with SDC. Departing allotment holders to be contacted to clear their sites, then a new lock and track to be arranged. The meeting discussed Tree Preservation Orders (TPO), Cllr Harvey explained that there was one in Newbold and two in Armscote and suggested that SDC be contacted to arrange a tree survey  

• Tredington:  See correspondence and consultations

7. Reports from Ward Representatives of Warwickshire County Council and Stratford District Council.

CLLR SECCOMBE (WCC) reported that locally the collapsed gully under the Halford roundabout was being addressed by County Highways and that Severn Trent pumping system was at full capacity leading to recent flooding from the Stour.

The next cabinet meeting would agree the devolution deal for WCC form central government, which would lead to some statutory powers being devolved to WCC, most notably the skills budget and compulsory purchase. WCC as an investment zone would receive business rates from the Gigafactory planned at Baginton, this was a joint venture with West Midlands Combined Authority and expected to result in over 6,000 new jobs.

CLLR HARVEY (SDC) had circulated a written report which the meeting noted.

8. Planning

The following were received: Bottom of Form

Decisions received since our last meeting:

Responses had been or would be submitted to SDC planning for all these applications (full details          https://apps.stratford.gov.uk/EPlanning/Default.aspx Bottom of Form

9. Financial Administration

1. AGREED to approve updated bank reconciliation for February 2024
2. AGREED to approve the passing of accounts for payment, as per Appendix A,
3. NOTED the balances in the PC accounts, as per Appendix A

10. Correspondence

The following were noted:

Facilities Management ‘No Dogs Sign’ – Nuneaton Signs

Blackwell Land Enquiry; Orchard Cottage Access – Land Registry

Councillor’s Grant Fund, Tredington Playground; £600  - WCC

Newbold Allotments – Various

Darlingscott House Planning – Notification

Transfer of Spinney and Access Newbold – Davidson’s Law

Warwickshire Weekly News – WCC

Communities and Partnerships Newsletter – WCC

PCC Elections Staffing – SDC

WALC News, Weekly Round Up – WALC

Chief Executive’s Bulletin – NALC

Home Grant Update – SDC

D-Day 80 Flag – Newton Flags

Blackwell Fly Tipping – SDC, Street scene

Blackwell Layby – WCC, County Highways

11. Date of next meeting

The next meeting would be on 8th April 2024, at Newbold Village Hall.

MEETING CLOSED 20:55

Appendix A

Financial Administration

1. Tredington PC cash book balances at February 28th 2024                         

                  Current Account (see attached bank reconciliation)                                      £37211.15                   Reserves (see attached bank reconciliation)                                                 £17562.78

                        Total                                                                                                   £54773.93

2. Passing of accounts for payment this meeting:

                        I Wilson (Salary and Expenses)                                                         £ 749.04

                        Zurich Insurance (Annual Insurance)                                                             £1110.79                                

                        Total C/F                                                                                                        £52914.10                                                                                                                                                                  

*Includes earmarked reserves of £30k to projects including; St David’s Church Community Project, SFAG, TNPG and Traffic Calming. Also earmarked for capital projects to be agreed from s106 and CIL receipts of £25k.

**This is our contingency reserves in line with recommended practice

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